Forms & Time Cards

Submission of Forms

All forms can be submitted by mail, dropped off in person during business hours, or dropped off in our off hours box located outside of the 
Parks and Recreation Department
4 Holcomb St.
Westfield, MA 01085?
If you have any questions, please call the office at (413) 572-6263.

Program Registration Form


Please add ID# and letter from brochure. Registration Form

Scholarship Form


The Westfield Parks and Recreation Department recognizes there are community residents who may suffer from economic setbacks that might preclude their participation in departmental programs. Financial Assistance for youth program fees is available through the Youth Scholarship Fund. The fund subsidizes program fees for eligible youth participants. “Youth” is considered anyone 17 years of age or younger or still in High School. Financial assistance must be applied for at time of registration. To see if you or your family qualifies for financial assistance, please complete this form and submit it to the department.

Program Evaluation and New Programs 

A message from Scott Hathaway, Parks and Recreation Superintendent-Please complete the survey on the program your child or yourself has just completed. We are looking for new program ideas to offer to the community. Please list your ideas in the evaluation form. 

Scorekeepers & Referee Time Cards


Westfield Parks and Recreation vendors work basketball and field hockey. If this is your first time working as a referee or scorekeeper, you need to complete a vendor form to set you up for payment. You must also fill out the referee time worked invoice in order to get paid for time worked.

Time Cards for Seasonal Employees


Seasonal Employees must also fill out the Seasonal Employee Time Sheet. Be sure the time recorded on the time card is Saturday - Friday of each week worked. Time sheets for seasonal employees are due every Friday. We have the drop off box after hours. For seasonal Staff that works the spray parks during the summer, please record your hours on the same time sheet as your original position hired.

Program Refund Forms & Instructions


There will be an administrative fee of $10 per program refunded. This applies to all refunds, with the exception of medical reasons. Along with the Vendor Refund Forms, please include a letter or email explaining the reason for the refund. Once all forms are completed, please submit them together to the department.